Being aware of your time spending pattern
(Emotional Management for Personal & Professional Growth Series)
We discussed the first important step to effective time management is knowing our priorities with reference to our position. The second step is being aware of current priorities or time management.
How to find your current level of time management effectiveness?
Some people are gifted with an inherent, sharp awareness of self, and they manage their time well. For others, a conscious attempt is required to be aware of the self-time spending pattern.
For those, the following methodology will help. This simple methodology worked me very well when i did in my current role, and some insights enabled me to change some of my behaviors in spending time in some low-level activities, and i could find some alternatives for the activities which i cannot delegate.
Hope this method may be helpful to you as well
1. For a week, track your activities for every 15 min ~30 min time slot and note down the activities. For example, Travelling to work from 8 am to 8.45 am; spending time in meeting from 2 pm to 3 pm; Preparing a presentation for customers from 10 am to 11.30 am and spending time in the mobile app from 6 pm to 7 pm and so on.
2. Once you consciously track the activities for a week, you can group the activities under major categories like meeting time, traveling time, complaint resolution, spending time with colleagues, etc.
3. when you analyze your time with reference to various activities, you will find a pattern of useful, relevant activities to your prime priorities. You will find some irrelevant, not much useful, or useless activities that you can avoid or delegate to someone. You will get insights into your spending pattern and some of your behaviors that lead to spending in activities.
Once you know your pattern and its relevance to your current role, you may change your habits and delegation style.
To summarise,
Time management is priority management. We need to be clear about what is required for our role, and we need to be aware of the gap in our time spending pattern with reference to our core priorities.
Awareness is the first step for subsequent actions like avoiding, delegating, combining with other activities.
Have a great week ahead!
How to find your current level of time management effectiveness?
Some people are gifted with an inherent, sharp awareness of self, and they manage their time well. For others, a conscious attempt is required to be aware of the self-time spending pattern.
For those, the following methodology will help. This simple methodology worked me very well when i did in my current role, and some insights enabled me to change some of my behaviors in spending time in some low-level activities, and i could find some alternatives for the activities which i cannot delegate.
Hope this method may be helpful to you as well
1. For a week, track your activities for every 15 min ~30 min time slot and note down the activities. For example, Travelling to work from 8 am to 8.45 am; spending time in meeting from 2 pm to 3 pm; Preparing a presentation for customers from 10 am to 11.30 am and spending time in the mobile app from 6 pm to 7 pm and so on.
2. Once you consciously track the activities for a week, you can group the activities under major categories like meeting time, traveling time, complaint resolution, spending time with colleagues, etc.
3. when you analyze your time with reference to various activities, you will find a pattern of useful, relevant activities to your prime priorities. You will find some irrelevant, not much useful, or useless activities that you can avoid or delegate to someone. You will get insights into your spending pattern and some of your behaviors that lead to spending in activities.
Once you know your pattern and its relevance to your current role, you may change your habits and delegation style.
To summarise,
Time management is priority management. We need to be clear about what is required for our role, and we need to be aware of the gap in our time spending pattern with reference to our core priorities.
Awareness is the first step for subsequent actions like avoiding, delegating, combining with other activities.
Have a great week ahead!
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